Office Specialist (Senior)

| Linh Chi

 

Key Responsibilities

SmartDev is seeking an experienced Senior Office Specialist with 5-6 years of experience to join our team in Da Nang. The ideal candidate will have a strong focus on administrative tasks, internal communication, and employee relations. This full-time role is essential for maintaining efficient office operations and fostering a positive workplace culture.

  • Administrative Task: Handle daily office operations, including managing supplies, equipment, and facility maintenance. Ensure that the office environment is well organized and conducive to productivity.
  • Internal Communication: Act as a liaison between management and employees, ensuring clear and effective communication. Organize and coordinate internal events, meetings, and announcements.
  • Employee Relations: Develop and maintain positive relationships with employees. Address employee inquiries and concerns promptly, and assist in resolving workplace issues. Support HR initiatives and contribute to a healthy and inclusive work culture.
  • Policy implementation: Ensure compliance with company policies and procedures. Provide guidance and support to employees regarding office policies and practices.
  • Vendor Management: Manage relationships with office vendors and service providers to ensure quality and cost-effectiveness.
  • Record-keeping: Maintain accurate records of office activities, including expenses, employee attendance, and other relevant data.

Qualifications

  • 4 – 6 years of experience in office administration with at least 1 year experience as a Senior Office Specialist or a related field.
  • A College or Bachelor’s degree in economics, business administration, or a related field is preferred.
  • Proficiency in both English and Vietnamese.
  • Strong organizational and multitasking skills.
  • Excellent communication and interpersonal abilities.
  • Proficiency in office software and tools.
  • Experience in employee relations and administrative management.
  • Ability to handle confidential information with discretion.

Benefits

  • Up to 20 annual leave days
  • Yearly career/performance evolution
  • Extra Healthcare Insurance (MIC)
  • A flat organization (respect, teamwork, flexibility, transparency)
  • 13th salary bonus/ competitive salary
  • Great activities (Team Building, Company Trip, Weekly Happy Friday, …)